How to Create an Event

Creating an event on Fotora.ai takes just a few minutes. Follow these steps to set up your event gallery and start collecting photos.

Step 1: Event Details

From your dashboard, click "New Event" to open the event creation wizard.

Fill in the basic information:

• Event Name — Give your event a memorable name (e.g., "Sarah & Tom's Wedding")
• Event Date — Select the date of your event using the calendar picker. You can also set an end date for multi-day events.
• Venue — Add the location where your event is taking place

Adding Ceremonies (Optional)

For events with multiple parts (like a wedding with a ceremony and reception), you can add individual ceremonies. Each ceremony can have its own:

• Name (e.g., "Church Ceremony", "Reception")
• Venue
• Date and time

This helps organize photos by the different parts of your event.

Step 2: Access Settings

Configure how guests will access your event gallery:

• Event Code — A unique code is auto-generated for your event (e.g., "WEDDING"). You can customise this to something memorable. This is what guests will use to find your event.
• Guest PIN — Optionally set a 4-6 digit PIN to protect your gallery. Only people with the PIN can view and upload photos.

Step 3: Review and Create

Review all your event details and click "Create Event" to finish. You'll be taken to your new event's gallery where you can:

• Upload photos
• Share the event code with guests
• View photos as they come in

What Happens Next?

Once your event is created:

1. Share the event code with your guests (see our sharing guide)
2. Upload your photos — drag and drop or click to upload
3. AI face recognition kicks in automatically, grouping photos by the people in them (see face search guide)

Tips

• Choose an event code that's easy to remember and share verbally
• If you set a PIN, make sure to share it with your guests alongside the event code
• You can edit event details at any time from the event settings page